Get started with mobile clocking

With mobile clocking, staff clock in and out from the Time clock tab of the Momentum app. Their punches land where web and badge punches already go: Time Clock Review and Time Clock Summary.

What you need

• The Clocking module in your Momentum subscription.
• Mobile clocking activated with your customer success contact.
• Staff on the Momentum app 3.0.14 or later (App Store and Google Play).

What staff see

• A Time clock tab with their status, today's assignments and one button: Clock in or Clock out.
• Forgot to clock in? and Forgot to clock out? to enter a missed time and, if useful, a comment. You review these times and approve or reject them.
• At a site with a zone, a line telling them whether they are inside it.

At a site with a zone, the staff member's phone reads its location only while the Time clock screen is open, and sends only the distance to the site and its accuracy; the coordinates stay on the phone. A punch is not refused because it is outside the zone or has no location: it is recorded and flagged for your review. At a site without a zone, the app never asks for location.

Every staff member who signs in to the app gets the Time clock tab. After the app update, the tab appears from the second launch of the app, or at once after signing out and in. Once mobile clocking is activated, it appears at the next launch.

What does not change

• The web time clock, badge readers and file import keep working as before.
• Restrict Clocking by IP Address applies to the web time clock only, not to the app.
• The time recorded is Momentum's time in your main site's time zone, never the phone's clock.

Set up, step by step

1. Before activation, note the time you spend today on clocking corrections and payroll preparation.
2. Decide at which sites you want to check location and set a zone for each one (see "Set a zone for a site"). This is optional.
3. If you use tolerances, set them with your customer success contact (see "Set clocking tolerances").
4. Inform staff and your staff representatives before you start (see below).
5. Ask a few staff to clock in and out from their phone, then check their punches in Time Clock Review.
6. Run the first payroll month alongside your current way of recording time. Then compare punches by source (the IP Address column shows Mobile for app punches), the share of flagged punches and the corrections, and reconcile planned, clocked and counted hours. Stop the old method only once you have signed off that reconciliation.

Inform staff and staff representatives

Your organization decides how clocking data is used and is responsible for it (data controller). BioSked processes it on your behalf (processor). Before you start, tell staff what is recorded and why, and complete the step your country requires:

• France: in organizations with 50 or more employees, the CSE is informed and consulted before the decision (Labor Code, art. L2312-38); employees are informed in all cases (art. L1222-4).
• Belgium: follow the information and consultation procedure that applies (works council, the thresholds of collective agreement no. 39, work rules).
• Netherlands: the works council (ondernemingsraad) must consent before the system is introduced (WOR, art. 27(1)(l)).
• Switzerland: inform and consult staff or their representatives (Labor Act, art. 48).

Your organization checks what applies to its situation. It also adds the processing to its record of processing activities and decides, with its data protection officer if it has one, whether an impact assessment (DPIA) is needed. Your customer success contact can give you an announcement template and a one-page information sheet for staff representatives.

Questions? Contact your customer success contact.